Both state and federal labor law posters are required for businesses. If a business has one or more employees, it is required by the law to post federal, state and OSHA mandatory posters. More specifically, the following six postings must appear in each workplace location: federal minimum wage, Employee Polygraph Protection, OSHA, FMLA, USERRA, and EEO.
Labor law posters should be displayed somewhere apparent to all employees on a daily basis, such as a break room or main lobby. If you have multiple locations, then each workplace should display its own posters.
Although it is recommended, the following types of businesses do not need to post labor law posters:
- Sole Proprietor without employees
- Businesses with only contract employees
- Businesses with an all-volunteer work force
- Family owned business where all employees are related
If your business is located in one or more of the following states, you are required to post labor law posters in both English and Spanish: AZ, CA, FL, GA, NM, NC, NY, TX. If you do not fall into this category, it is not mandatory to display bilingual posters; however it is highly recommended if you happen to have Spanish-speaking employees. The All-In-One State & Federal Labor Law Poster is available in Spanish for all 50 states in the U.S.
If you employ individuals who speak a language other than English or Spanish, it would be recommended to contact Labor agencies to obtain labor law literature in the appropriate languages so that your employees are informed on their rights.
Whenever Federal, State, and OSHA agencies make any labor law changes, it is vital to update your mandatory labor law posters to avoid receiving a violation. Very frequently, state and federal agencies may change these laws with notifying individual businesses, so it is important to stay up to date for any changes made.
The frequency of Labor Laws varies by state. Employers must change posters when the State, Federal or OSHA agencies make legislative or regulatory changes.
Visit www.posterupdates.com for recent changes to State & Federal Labor Law posting requirements.
If a business is not in compliance with current federal and state labor law poster standards, they are in jeopardy of receiving a fine or citation. Additionally, keeping your employees in compliance with required postings, reminds supervisors of their obligations to uphold the law, and protect your workers from injury, discrimination, harassment, and other important State, Federal, and OSHA requirements.
Federal and State fines are imposed by various agencies. These fines may vary. Failure to comply with posting regulations can result in fines of up to $17,000 per location (29 USC Sec. 666(i) and 29 USC Sec. 2005). Examples of the most common fines are:
- Federal FMLA $100 per offense.
- Federal Employee Polygraph Protection Act Secretary of labor can bring court actions and assess civil penalties for failing to post.
- The Migrant and Seasonal Agricultural Worker Protection Act (MSPA) may bring court actions and asses civil penalties as well.
- For failing to post the Federal OSHA Poster – A civil penalty of up to $7,000 may occur.
- For failing to post the CAL/OSHA Poster – you can receive a penalty of up to $1,000 per violation.
There is no set date for updates on posters, which is why having a monitoring and update service is so valuable for today’s businesses.